Legal Secretaries and Administrative Assistants

CrowdSourceLawyers.com

Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.

Sample of reported job titles: Confidential Secretary, Coordinating Legal Practice Assistant, Judicial Administrative Assistant, Legal Administrative Assistant, Legal Administrative Secretary, Legal Coordinator, Legal Office Support Assistant, Legal Secretary, Magistrate Assistant, Secretary

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Tasks

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Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
Receive and place telephone calls.
Schedule and make appointments.
Organize and maintain law libraries, documents, and case files.
Make photocopies of correspondence, documents, and other printed matter.
Assist attorneys in collecting information such as employment, medical, and other records.
Draft and type office memos.
Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
Prepare and distribute invoices to bill clients or pay account expenses.
Submit articles and information from searches to attorneys for review and approval for use.
Make travel arrangements for attorneys.
Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases.

Find occupations related to multiple tasks

CrowdSourceLawyers.com

https://crowdsourcelawyers.com/job-description-templates/

Technology Skills

All 20 displayed Show 16 tools used

Accounting software — Billing software; Intuit QuickBooks ; Sage 50 Accounting; Vertican Technologies Collection Master (see all 8 examples)
Analytical or scientific software — Litigation management software
Calendar and scheduling software — Aderant CompuLaw; Appointment scheduling software
Cloud-based data access and sharing software — Dropbox
Data base user interface and query software — Database software ; Electronic adjudication management systems EAM; LexisNexis Time Matters; Microsoft Access (see all 5 examples)
Desktop publishing software
Document management software — AbacusNext HotDocs; Adobe Systems Adobe Acrobat ; Filing system software; Microsoft Office SharePoint Server MOSS
Electronic mail software — Email software; IBM Lotus Notes; Microsoft Outlook
Expert system software — Legal software
Human resources software — ADP Workforce Now
Information retrieval or search software — Legal research software; LexisNexis; Public access to electronic court records PACER; Thomson West WestlawPRO
Internet browser software — Web browser software
Office suite software — Microsoft Office
Presentation software — Microsoft PowerPoint
Process mapping and design software — Microsoft Visio
Project management software — Case management software
Spreadsheet software — Microsoft Excel
Video conferencing software — Web conferencing software
Web page creation and editing software — Web page design and editing software
Word processing software — Electronic diary software; Microsoft Word ; Transcription software; WordPerfect

Hot Technology — a technology requirement frequently included in employer job postings.

CrowdSourceLawyers.com

https://crowdsourcelawyers.com/job-description-templates/

Knowledge

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Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

CrowdSourceLawyers.com

https://crowdsourcelawyers.com/job-description-templates/

Skills

All 9 displayed

Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
Writing — Communicating effectively in writing as appropriate for the needs of the audience.
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking — Talking to others to convey information effectively.
Time Management — Managing one’s own time and the time of others.
Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Coordination — Adjusting actions in relation to others’ actions.
Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Social Perceptiveness — Being aware of others’ reactions and understanding why they react as they do.

Abilities

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Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Near Vision — The ability to see details at close range (within a few feet of the observer).
Written Expression — The ability to communicate information and ideas in writing so others will understand.
Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
Speech Recognition — The ability to identify and understand the speech of another person.
Speech Clarity — The ability to speak clearly so others can understand you.
Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.

Work Activities

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Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
Working with Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Communicating with People Outside the Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Detailed Work Activities

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Prepare legal documents.
Proofread documents, records, or other files to ensure accuracy.
Send information, materials or documentation.
Answer telephones to direct calls or provide information.
Schedule appointments.
Record information about legal matters.
Operate office equipment.
Obtain personal or financial information about customers or applicants.
Prepare documentation for contracts, transactions, or regulatory compliance.
Issue documentation or identification to customers or employees.
Prepare business correspondence.
Provide information to coworkers.
Make travel, accommodations, or entertainment arrangements for others.
Search files, databases or reference materials to obtain needed information.
Record information from meetings or other formal proceedings.

Find occupations related to multiple detailed work activities

Work Context

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Electronic Mail — 99% responded “Every day.”
Telephone — 96% responded “Every day.”
Face-to-Face Discussions — 81% responded “Every day.”
Letters and Memos — 73% responded “Every day.”
Contact With Others — 60% responded “Constant contact with others.”
Indoors, Environmentally Controlled — 90% responded “Every day.”
Time Pressure — 66% responded “Every day.”
Spend Time Sitting — 55% responded “Continually or almost continually.”
Importance of Repeating Same Tasks — 70% responded “Extremely important.”
Structured versus Unstructured Work — 49% responded “A lot of freedom.”
Deal With External Customers — 66% responded “Extremely important.”
Work With Work Group or Team — 41% responded “Extremely important.”
Importance of Being Exact or Accurate — 40% responded “Extremely important.”
Freedom to Make Decisions — 67% responded “Some freedom.”
Impact of Decisions on Co-workers or Company Results — 32% responded “Important results.”
Spend Time Making Repetitive Motions — 33% responded “Less than half the time.”
Coordinate or Lead Others — 42% responded “Important.”

Job Zone

Title	Job Zone Three: Medium Preparation Needed
Education	Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate’s degree.
Related Experience	Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
Job Training	Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
Job Zone Examples	These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include hydroelectric production managers, travel guides, electricians, agricultural technicians, barbers, court reporters, and medical assistants.
SVP Range	(6.0 to < 7.0)

Education

Percentage of Respondents	Education Level Required
30	Some college, no degree
23	Bachelor’s degree
19	High school diploma or equivalent

Credentials

Interests

All 2 displayed

Interest code: CE Want to discover your interests? Take the O*NET Interest Profiler at My Next Move.

Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Enterprising — Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

Work Styles

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Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
Integrity — Job requires being honest and ethical.
Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Independence — Job requires developing one’s own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
Self-Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Concern for Others — Job requires being sensitive to others’ needs and feelings and being understanding and helpful on the job.
Initiative — Job requires a willingness to take on responsibilities and challenges.
Analytical Thinking — Job requires analyzing information and using logic to address work-related issues and problems.
Persistence — Job requires persistence in the face of obstacles.
Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high-stress situations.
Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.
Social Orientation — Job requires preferring to work with others rather than alone, and being personally connected with others on the job.
Innovation — Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.

Work Values

All 3 displayed

Relationships — Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
Support — Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
Working Conditions — Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.

Related Occupations

All 10 displayed

23-2011.00	Paralegals and Legal Assistants Bright Outlook
23-2093.00	Title Examiners, Abstractors, and Searchers
27-3092.00	Court Reporters and Simultaneous Captioners
43-3021.00	Billing and Posting Clerks
43-3031.00	Bookkeeping, Accounting, and Auditing Clerks
43-4011.00	Brokerage Clerks
43-4031.00	Court, Municipal, and License Clerks
43-4071.00	File Clerks
43-4161.00	Human Resources Assistants, Except Payroll and Timekeeping
43-6011.00	Executive Secretaries and Executive Administrative Assistants

Wages & Employment Trends

Median wages (2020)	$23.55 hourly, $48,980 annual
State wages
Local wages	ZIP Code:

Employment (2020)	160,400 employees
Projected growth (2020-2030)	Decline (-1% or lower)
Projected job openings (2020-2030)	12,000
State trends

Top industries (2020)	Professional, Scientific, and Technical Services Government

Source: Bureau of Labor Statistics 2020 wage data and 2020-2030 employment projections . “Projected growth” represents the estimated change in total employment over the projections period (2020-2030). “Projected job openings” represent openings due to growth and replacement.

Job Openings on the Web

Sources of Additional Information

All 5 displayed

Disclaimer: Sources are listed to provide additional information on related jobs, specialties, and/or industries. Links to non-DOL Internet sites are provided for your convenience and do not constitute an endorsement.

International Association of Administrative Professionals
International Virtual Assistants Association
Legal Secretaries International
NALS…the association for legal professionals
Occupational Outlook Handbook: Secretaries and administrative assistants

This page includes information from O*NET OnLine by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA.