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Library Assistants, Clerical

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Compile records, and sort, shelve, issue, and receive library materials such as books, electronic media, pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.

Sample of reported job titles: Acquisitions Assistant, Cataloging Assistant, Library Aide, Library Assistant, Library Associate, Library Circulation Assistant, Library Clerical Assistant, Library Clerk, Library Services Assistant

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Tasks  |  Technology Skills  |  Tools Used  |  Knowledge  |  Skills  |  Abilities  |  Work Activities  |  Detailed Work Activities  |  Work Context  |  Job Zone  |  Education  |  Credentials  |  Interests  |  Work Styles  |  Work Values  |  Related Occupations  |  Wages & Employment  |  Job Openings  |  Additional Information

Tasks

Show fewer All 33 displayed
  • Sort books, publications, and other items according to established procedure and return them to shelves, files, or other designated storage areas.See more occupations related to this task.
  • Open and close library during specified hours and secure library equipment, such as computers and audio-visual equipment.See more occupations related to this task.
  • Locate library materials for patrons, including books, periodicals, tape cassettes, Braille volumes, and pictures.See more occupations related to this task.
  • Enter and update patrons’ records on computers.See more occupations related to this task.
  • Answer routine inquiries and refer patrons in need of professional assistance to librarians.See more occupations related to this task.
  • Manage reserve materials by placing items on reserve for library patrons, checking items in and out of library, and removing out-of-date items.See more occupations related to this task.
  • Lend, reserve, and collect books, periodicals, videotapes, and other materials at circulation desks and process materials for inter-library loans.See more occupations related to this task.
  • Instruct patrons on how to use reference sources, card catalogs, and automated information systems.See more occupations related to this task.
  • Inspect returned books for condition and due-date status and compute any applicable fines.See more occupations related to this task.
  • Maintain records of items received, stored, issued, and returned and file catalog cards according to system used.See more occupations related to this task.
  • Perform clerical activities, such as answering phones, sorting mail, filing, typing, word processing, and photocopying and mailing out material.See more occupations related to this task.
  • Register new patrons and issue borrower identification cards that permit patrons to borrow books and other materials.See more occupations related to this task.
  • Process new materials including books, audio-visual materials, and computer software.See more occupations related to this task.
  • Provide assistance to librarians in the maintenance of collections of books, periodicals, magazines, newspapers, and audio-visual and other materials.See more occupations related to this task.
  • Review records, such as microfilm and issue cards, to identify titles of overdue materials and delinquent borrowers.See more occupations related to this task.
  • Send out notices and accept fine payments for lost or overdue books.See more occupations related to this task.
  • Maintain library equipment, such as photocopiers, scanners, and computers, and instruct patrons in proper use of such equipment.See more occupations related to this task.
  • Schedule, supervise, and train clerical workers, volunteers, student assistants, and other library employees.See more occupations related to this task.
  • Repair books using mending tape, paste, and brushes or prepare books to be sent to a bindery for repair.See more occupations related to this task.
  • Take action to deal with disruptive or problem patrons.See more occupations related to this task.
  • Prepare, store, and retrieve classification and catalog information, lecture notes, or other information related to stored documents, using computers.See more occupations related to this task.
  • Select substitute titles when requested materials are unavailable, following criteria such as age, education, and interests.See more occupations related to this task.
  • Prepare library statistics reports.See more occupations related to this task.
  • Deliver and retrieve items to and from departments by hand or using push carts.See more occupations related to this task.
  • Assist in the preparation of book displays.See more occupations related to this task.
  • Classify and catalog items according to content and purpose.See more occupations related to this task.
  • Operate small branch libraries, under the direction of off-site librarian supervisors.See more occupations related to this task.
  • Plan or participate in library events and programs, such as story time with children.See more occupations related to this task.
  • Perform accounting and bookkeeping activities, such as invoicing, maintaining financial records, budgeting, and handling cash.See more occupations related to this task.
  • Operate and maintain audio-visual equipment.See more occupations related to this task.
  • Place books in mailing containers, affix address labels, and secure containers with straps for mailing to blind library patrons.See more occupations related to this task.
  • Design or maintain library web site and online catalogues.See more occupations related to this task.
  • Acquire books, pamphlets, periodicals, audio-visual materials, and other library supplies by checking prices, figuring costs, and preparing appropriate order forms and facilitating the ordering process by providing such information to others.See more occupations related to this task.

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Technology Skills

Show fewer All 14 displayed     Show 26 tools used
  • Data base user interface and query software — Database software Hot technology ; Microsoft Access Hot technology ; Recordkeeping softwareSee more occupations related to this technology.
  • Desktop publishing software — Microsoft PublisherSee more occupations related to this technology.
  • Document management software — Adobe Systems Adobe Acrobat Hot technologySee more occupations related to this technology.
  • Electronic mail software — Microsoft Outlook Hot technologySee more occupations related to this technology.
  • Graphics or photo imaging software — Adobe Systems Adobe Photoshop Hot technologySee more occupations related to this technology.
  • Information retrieval or search software — Video retrieval systemsSee more occupations related to this technology.
  • Internet browser software — Web browser softwareSee more occupations related to this technology.
  • Library software — Cataloging software; Online Computer Library Center OCLC; ResourceMate Plus; WorldCat (see all 6 examples)See more occupations related to this technology.
  • Object or component oriented development software — C++ Hot technologySee more occupations related to this technology.
  • Office suite software — Microsoft Office Hot technologySee more occupations related to this technology.
  • Operating system software — Microsoft Windows Hot technologySee more occupations related to this technology.
  • Presentation software — Microsoft PowerPoint Hot technologySee more occupations related to this technology.
  • Spreadsheet software — Microsoft Excel Hot technologySee more occupations related to this technology.
  • Word processing software — Microsoft Word Hot technologySee more occupations related to this technology.

Hot technology Hot Technology — a technology requirement frequently included in employer job postings.

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Knowledge

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  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.See more occupations related to this knowledge.
  • Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.See more occupations related to this knowledge.
  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.See more occupations related to this knowledge.
  • Education and Training — Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.See more occupations related to this knowledge.
  • Psychology — Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.See more occupations related to this knowledge.

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Skills

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  • Service Orientation — Actively looking for ways to help people.See more occupations related to this skill.
  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.See more occupations related to this skill.
  • Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.See more occupations related to this skill.
  • Coordination — Adjusting actions in relation to others’ actions.See more occupations related to this skill.
  • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.See more occupations related to this skill.
  • Speaking — Talking to others to convey information effectively.See more occupations related to this skill.
  • Writing — Communicating effectively in writing as appropriate for the needs of the audience.See more occupations related to this skill.

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Abilities

Show fewer All 12 displayed
  • Oral Expression — The ability to communicate information and ideas in speaking so others will understand.See more occupations related to this ability.
  • Written Comprehension — The ability to read and understand information and ideas presented in writing.See more occupations related to this ability.
  • Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).See more occupations related to this ability.
  • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.See more occupations related to this ability.
  • Near Vision — The ability to see details at close range (within a few feet of the observer).See more occupations related to this ability.
  • Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.See more occupations related to this ability.
  • Speech Clarity — The ability to speak clearly so others can understand you.See more occupations related to this ability.
  • Speech Recognition — The ability to identify and understand the speech of another person.See more occupations related to this ability.
  • Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.See more occupations related to this ability.
  • Perceptual Speed — The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.See more occupations related to this ability.
  • Selective Attention — The ability to concentrate on a task over a period of time without being distracted.See more occupations related to this ability.
  • Written Expression — The ability to communicate information and ideas in writing so others will understand.See more occupations related to this ability.

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Work Activities

Show fewer All 16 displayed
  • Working with Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.See more occupations related to this activity.
  • Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.See more occupations related to this activity.
  • Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.See more occupations related to this activity.
  • Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.See more occupations related to this activity.
  • Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.See more occupations related to this activity.
  • Handling and Moving Objects — Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.See more occupations related to this activity.
  • Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.See more occupations related to this activity.
  • Monitoring Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.See more occupations related to this activity.
  • Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.See more occupations related to this activity.
  • Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.See more occupations related to this activity.
  • Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.See more occupations related to this activity.
  • Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.See more occupations related to this activity.
  • Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.See more occupations related to this activity.
  • Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.See more occupations related to this activity.
  • Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.See more occupations related to this activity.
  • Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.See more occupations related to this activity.

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Detailed Work Activities

Show fewer All 38 displayed
  • Maintain security.See more occupations related to this activity.
  • Sort materials or products.See more occupations related to this activity.
  • Enter information into databases or software programs.See more occupations related to this activity.
  • Track goods or materials.See more occupations related to this activity.
  • Distribute materials to employees or customers.See more occupations related to this activity.
  • Refer customers to appropriate personnel.See more occupations related to this activity.
  • Calculate financial data.See more occupations related to this activity.
  • Demonstrate activity techniques or equipment use.See more occupations related to this activity.
  • Inspect items for damage or defects.See more occupations related to this activity.
  • Maintain inventory records.See more occupations related to this activity.
  • Answer telephones to direct calls or provide information.See more occupations related to this activity.
  • Issue documentation or identification to customers or employees.See more occupations related to this activity.
  • Sort mail.See more occupations related to this activity.
  • Type documents.See more occupations related to this activity.
  • Manage clerical or administrative activities.See more occupations related to this activity.
  • Process library materials.See more occupations related to this activity.
  • Collect deposits, payments or fees.See more occupations related to this activity.
  • Maintain inventories of materials, equipment, or products.See more occupations related to this activity.
  • Send information, materials or documentation.See more occupations related to this activity.
  • Maintain office equipment in proper operating condition.See more occupations related to this activity.
  • Plan educational activities.See more occupations related to this activity.
  • Plan special events.See more occupations related to this activity.
  • Prepare employee work schedules.See more occupations related to this activity.
  • Repair books or other printed material.See more occupations related to this activity.
  • Supervise clerical or administrative personnel.See more occupations related to this activity.
  • Maintain electronic equipment.See more occupations related to this activity.
  • Maintain financial or account records.See more occupations related to this activity.
  • Operate office equipment.See more occupations related to this activity.
  • Attach identification information to products, items or containers.See more occupations related to this activity.
  • Develop computer or online applications.See more occupations related to this activity.
  • Package objects for shipping.See more occupations related to this activity.
  • Store records or related materials.See more occupations related to this activity.
  • Order materials, supplies, or equipment.See more occupations related to this activity.
  • Prepare documentation for contracts, transactions, or regulatory compliance.See more occupations related to this activity.
  • Provide customer service to clients or users.See more occupations related to this activity.
  • Prepare research or technical reports.See more occupations related to this activity.
  • Deliver items.See more occupations related to this activity.
  • Arrange items for use or display.See more occupations related to this activity.

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Work Context

Show fewer All 23 displayed
  • Face-to-Face Discussions — 91% responded “Every day.”See more occupations related to this work context.
  • Electronic Mail — 93% responded “Every day.”See more occupations related to this work context.
  • Telephone — 67% responded “Every day.”See more occupations related to this work context.
  • Contact With Others — 65% responded “Constant contact with others.”See more occupations related to this work context.
  • Indoors, Environmentally Controlled — 86% responded “Every day.”See more occupations related to this work context.
  • Work With Work Group or Team — 71% responded “Extremely important.”See more occupations related to this work context.
  • Importance of Being Exact or Accurate — 45% responded “Very important.”See more occupations related to this work context.
  • Structured versus Unstructured Work — 55% responded “Some freedom.”See more occupations related to this work context.
  • Freedom to Make Decisions — 40% responded “A lot of freedom.”See more occupations related to this work context.
  • Frequency of Decision Making — 47% responded “Every day.”See more occupations related to this work context.
  • Physical Proximity — 36% responded “Slightly close (e.g., shared office).”See more occupations related to this work context.
  • Deal With External Customers — 57% responded “Extremely important.”See more occupations related to this work context.
  • Importance of Repeating Same Tasks — 52% responded “Very important.”See more occupations related to this work context.
  • Spend Time Making Repetitive Motions — 34% responded “More than half the time.”See more occupations related to this work context.
  • Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls — 40% responded “Continually or almost continually.”See more occupations related to this work context.
  • Impact of Decisions on Co-workers or Company Results — 29% responded “Very important results.”See more occupations related to this work context.
  • Letters and Memos — 39% responded “Once a week or more but not every day.”See more occupations related to this work context.
  • Time Pressure — 33% responded “Every day.”See more occupations related to this work context.
  • Coordinate or Lead Others — 29% responded “Important.”See more occupations related to this work context.
  • Deal With Unpleasant or Angry People — 42% responded “Once a year or more but not every month.”See more occupations related to this work context.
  • Frequency of Conflict Situations — 35% responded “Once a week or more but not every day.”See more occupations related to this work context.
  • Spend Time Sitting — 42% responded “About half the time.”See more occupations related to this work context.
  • Sounds, Noise Levels Are Distracting or Uncomfortable — 28% responded “Once a month or more but not every week.”See more occupations related to this work context.

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Job Zone

Title Job Zone Two: Some Preparation Needed
Education These occupations usually require a high school diploma.
Related Experience Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
Job Training Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
Job Zone Examples These occupations often involve using your knowledge and skills to help others. Examples include orderlies, counter and rental clerks, customer service representatives, security guards, upholsterers, and tellers.
SVP Range (4.0 to < 6.0)

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Education


Percentage of Respondents
Education Level Required
50   High school diploma or equivalent

Help
14   Some college, no degree
12   Associate’s degree

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Credentials

Apprenticeship.gov

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Interests

Show fewer All 3 displayed

Interest code: CRS   Want to discover your interests? Take the O*NET Interest Profiler at My Next Move.

  • Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.See more occupations related to this interest.
  • Realistic — Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.See more occupations related to this interest.
  • Social — Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.See more occupations related to this interest.

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Work Styles

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  • Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.See more occupations related to this work style.
  • Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.See more occupations related to this work style.
  • Integrity — Job requires being honest and ethical.See more occupations related to this work style.
  • Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.See more occupations related to this work style.
  • Concern for Others — Job requires being sensitive to others’ needs and feelings and being understanding and helpful on the job.See more occupations related to this work style.
  • Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.See more occupations related to this work style.
  • Self-Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.See more occupations related to this work style.
  • Independence — Job requires developing one’s own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.See more occupations related to this work style.
  • Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high-stress situations.See more occupations related to this work style.
  • Initiative — Job requires a willingness to take on responsibilities and challenges.See more occupations related to this work style.
  • Social Orientation — Job requires preferring to work with others rather than alone, and being personally connected with others on the job.See more occupations related to this work style.
  • Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.See more occupations related to this work style.
  • Innovation — Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.See more occupations related to this work style.
  • Analytical Thinking — Job requires analyzing information and using logic to address work-related issues and problems.See more occupations related to this work style.
  • Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction.See more occupations related to this work style.
  • Persistence — Job requires persistence in the face of obstacles.See more occupations related to this work style.

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Work Values

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  • Relationships — Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.See more occupations related to this work value.
  • Support — Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.See more occupations related to this work value.
  • Achievement — Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.See more occupations related to this work value.

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Related Occupations

Show fewer All 9 displayed
39-6012.00 Concierges Bright Outlook
43-3071.00 Tellers
43-4031.00 Court, Municipal, and License Clerks
43-4081.00 Hotel, Motel, and Resort Desk Clerks Bright Outlook
43-4111.00 Interviewers, Except Eligibility and Loan
43-4171.00 Receptionists and Information Clerks Bright Outlook
43-6014.00 Secretaries and Administrative Assistants, Except Legal, Medical, and Executive   Bright Outlook Bright Outlook
43-9021.00 Data Entry Keyers
43-9061.00 Office Clerks, General Bright Outlook

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Wages & Employment Trends

Median wages (2020) $13.81 hourly, $28,730 annual
State wages
 
Local wages
  
Employment (2020) 88,000 employees
Projected growth (2020-2030) Little or no change Little or no change
Projected job openings (2020-2030) 13,400
State trends
 
Top industries (2020)
Government
Educational Services

Source: Bureau of Labor Statistics 2020 wage data external site and 2020-2030 employment projections external site. “Projected growth” represents the estimated change in total employment over the projections period (2020-2030). “Projected job openings” represent openings due to growth and replacement.

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Job Openings on the Web

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Sources of Additional Information

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Disclaimer: Sources are listed to provide additional information on related jobs, specialties, and/or industries. Links to non-DOL Internet sites are provided for your convenience and do not constitute an endorsement.

  • American Association of Law Libraries external site
  • American Library Association external site
  • Council on Library/Media Technicians external site
  • Medical Library Association external site
  • Music Library Association external site
  • Occupational Outlook Handbook: Library technicians and assistants external site
  • Service Employees International Union external site
  • Special Libraries Association external site

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This page includes information from O*NET OnLine by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA.

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