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Procurement Clerks

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Compile information and records to draw up purchase orders for procurement of materials and services.

Sample of reported job titles: Buyer, Procurement Assistant, Procurement Officer, Procurement Specialist, Procurement Technician, Purchasing Assistant, Purchasing Associate, Purchasing Clerk, Purchasing Specialist, Warehouse Clerk

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Tasks  |  Technology Skills  |  Tools Used  |  Knowledge  |  Skills  |  Abilities  |  Work Activities  |  Detailed Work Activities  |  Work Context  |  Job Zone  |  Education  |  Credentials  |  Interests  |  Work Styles  |  Work Values  |  Related Occupations  |  Wages & Employment  |  Job Openings  |  Additional Information

Tasks

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  • Perform buying duties when necessary.See more occupations related to this task.
  • Prepare purchase orders and send copies to suppliers and to departments originating requests.See more occupations related to this task.
  • Compare suppliers’ bills with bids and purchase orders to verify accuracy.See more occupations related to this task.
  • Prepare, maintain, and review purchasing files, reports and price lists.See more occupations related to this task.
  • Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.See more occupations related to this task.
  • Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.See more occupations related to this task.
  • Review requisition orders to verify accuracy, terminology, and specifications.See more occupations related to this task.
  • Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.See more occupations related to this task.
  • Calculate costs of orders, and charge or forward invoices to appropriate accounts.See more occupations related to this task.
  • Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.See more occupations related to this task.
  • Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.See more occupations related to this task.
  • Track the status of requisitions, contracts, and orders.See more occupations related to this task.
  • Respond to customer and supplier inquiries about order status, changes, or cancellations.See more occupations related to this task.
  • Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.See more occupations related to this task.
  • Train and supervise subordinates and other staff.See more occupations related to this task.
  • Approve and pay bills.See more occupations related to this task.
  • Monitor contractor performance, recommending contract modifications when necessary.See more occupations related to this task.
  • Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.See more occupations related to this task.
  • Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.See more occupations related to this task.

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Technology Skills

Show fewer All 14 displayed     Show 6 tools used
  • Accounting software — Intuit QuickBooks Hot technologySee more occupations related to this technology.
  • Calendar and scheduling software — Work scheduling softwareSee more occupations related to this technology.
  • Cloud-based data access and sharing software — Microsoft SharePoint Hot technologySee more occupations related to this technology.
  • Data base user interface and query software — Data entry software; Microsoft Access Hot technology ; Oracle software Hot technologySee more occupations related to this technology.
  • Electronic mail software — Microsoft Outlook Hot technologySee more occupations related to this technology.
  • Enterprise application integration software — Electronic data interchange EDI softwareSee more occupations related to this technology.
  • Enterprise resource planning ERP software Hot technology — Oracle JD Edwards EnterpriseOne Hot technology ; Oracle PeopleSoft Hot technology ; Radiant Systems CounterPoint; SAP software (see all 7 examples)See more occupations related to this technology.
  • Internet browser software — Web browser softwareSee more occupations related to this technology.
  • Inventory management software — Inventory tracking softwareSee more occupations related to this technology.
  • Office suite software — Microsoft Office Hot technologySee more occupations related to this technology.
  • Operating system software — Microsoft Windows Hot technologySee more occupations related to this technology.
  • Presentation software — Microsoft PowerPoint Hot technologySee more occupations related to this technology.
  • Spreadsheet software — Microsoft Excel Hot technologySee more occupations related to this technology.
  • Word processing software — Microsoft Word Hot technologySee more occupations related to this technology.

Hot technology Hot Technology — a technology requirement frequently included in employer job postings.

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Knowledge

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  • Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.See more occupations related to this knowledge.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.See more occupations related to this knowledge.
  • Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.See more occupations related to this knowledge.
  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.See more occupations related to this knowledge.
  • Education and Training — Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.See more occupations related to this knowledge.
  • Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.See more occupations related to this knowledge.
  • Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.See more occupations related to this knowledge.
  • Transportation — Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.See more occupations related to this knowledge.
  • Public Safety and Security — Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.See more occupations related to this knowledge.
  • Production and Processing — Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.See more occupations related to this knowledge.

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Skills

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  • Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.See more occupations related to this skill.
  • Speaking — Talking to others to convey information effectively.See more occupations related to this skill.
  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.See more occupations related to this skill.
  • Writing — Communicating effectively in writing as appropriate for the needs of the audience.See more occupations related to this skill.
  • Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.See more occupations related to this skill.
  • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.See more occupations related to this skill.
  • Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.See more occupations related to this skill.
  • Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.See more occupations related to this skill.
  • Social Perceptiveness — Being aware of others’ reactions and understanding why they react as they do.See more occupations related to this skill.
  • Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.See more occupations related to this skill.
  • Time Management — Managing one’s own time and the time of others.See more occupations related to this skill.
  • Coordination — Adjusting actions in relation to others’ actions.See more occupations related to this skill.
  • Service Orientation — Actively looking for ways to help people.See more occupations related to this skill.

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Abilities

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  • Written Comprehension — The ability to read and understand information and ideas presented in writing.See more occupations related to this ability.
  • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.See more occupations related to this ability.
  • Oral Expression — The ability to communicate information and ideas in speaking so others will understand.See more occupations related to this ability.
  • Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).See more occupations related to this ability.
  • Near Vision — The ability to see details at close range (within a few feet of the observer).See more occupations related to this ability.
  • Written Expression — The ability to communicate information and ideas in writing so others will understand.See more occupations related to this ability.
  • Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.See more occupations related to this ability.
  • Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).See more occupations related to this ability.
  • Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.See more occupations related to this ability.
  • Speech Clarity — The ability to speak clearly so others can understand you.See more occupations related to this ability.
  • Speech Recognition — The ability to identify and understand the speech of another person.See more occupations related to this ability.
  • Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.See more occupations related to this ability.
  • Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem.See more occupations related to this ability.

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Work Activities

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  • Working with Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.See more occupations related to this activity.
  • Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.See more occupations related to this activity.
  • Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.See more occupations related to this activity.
  • Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.See more occupations related to this activity.
  • Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.See more occupations related to this activity.
  • Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.See more occupations related to this activity.
  • Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.See more occupations related to this activity.
  • Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.See more occupations related to this activity.
  • Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.See more occupations related to this activity.
  • Communicating with People Outside the Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.See more occupations related to this activity.
  • Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.See more occupations related to this activity.
  • Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.See more occupations related to this activity.
  • Monitoring Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.See more occupations related to this activity.
  • Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.See more occupations related to this activity.
  • Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.See more occupations related to this activity.
  • Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.See more occupations related to this activity.

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Detailed Work Activities

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  • Order materials, supplies, or equipment.See more occupations related to this activity.
  • Prepare documentation for contracts, transactions, or regulatory compliance.See more occupations related to this activity.
  • Send information, materials or documentation.See more occupations related to this activity.
  • Verify accuracy of financial or transactional data.See more occupations related to this activity.
  • Check data for recording errors.See more occupations related to this activity.
  • Analyze financial information.See more occupations related to this activity.
  • Inspect shipments to ensure correct order fulfillment.See more occupations related to this activity.
  • Execute sales or other financial transactions.See more occupations related to this activity.
  • Calculate costs of goods or services.See more occupations related to this activity.
  • Maintain current knowledge related to work activities.See more occupations related to this activity.
  • Monitor inventories of products or materials.See more occupations related to this activity.
  • Provide information to coworkers.See more occupations related to this activity.
  • Coordinate shipping activities with external parties.See more occupations related to this activity.
  • Maintain operational records.See more occupations related to this activity.
  • Discuss account status or activity with customers or patrons.See more occupations related to this activity.
  • Supervise clerical or administrative personnel.See more occupations related to this activity.
  • Obtain information about goods or services.See more occupations related to this activity.
  • Train personnel.See more occupations related to this activity.
  • Track goods or materials.See more occupations related to this activity.

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Work Context

Show fewer All 23 displayed
  • Electronic Mail — 100% responded “Every day.”See more occupations related to this work context.
  • Telephone — 97% responded “Every day.”See more occupations related to this work context.
  • Contact With Others — 87% responded “Constant contact with others.”See more occupations related to this work context.
  • Face-to-Face Discussions — 77% responded “Every day.”See more occupations related to this work context.
  • Spend Time Sitting — 73% responded “Continually or almost continually.”See more occupations related to this work context.
  • Work With Work Group or Team — 64% responded “Extremely important.”See more occupations related to this work context.
  • Importance of Being Exact or Accurate — 60% responded “Extremely important.”See more occupations related to this work context.
  • Structured versus Unstructured Work — 63% responded “A lot of freedom.”See more occupations related to this work context.
  • Frequency of Decision Making — 72% responded “Every day.”See more occupations related to this work context.
  • Indoors, Environmentally Controlled — 83% responded “Every day.”See more occupations related to this work context.
  • Importance of Repeating Same Tasks — 59% responded “Extremely important.”See more occupations related to this work context.
  • Deal With External Customers — 58% responded “Extremely important.”See more occupations related to this work context.
  • Time Pressure — 55% responded “Every day.”See more occupations related to this work context.
  • Coordinate or Lead Others — 42% responded “Extremely important.”See more occupations related to this work context.
  • Freedom to Make Decisions — 45% responded “A lot of freedom.”See more occupations related to this work context.
  • Duration of Typical Work Week — 65% responded “40 hours.”See more occupations related to this work context.
  • Letters and Memos — 38% responded “Every day.”See more occupations related to this work context.
  • Impact of Decisions on Co-workers or Company Results — 32% responded “Very important results.”See more occupations related to this work context.
  • Frequency of Conflict Situations — 32% responded “Once a month or more but not every week.”See more occupations related to this work context.
  • Responsibility for Outcomes and Results — 35% responded “Very high responsibility.”See more occupations related to this work context.
  • Level of Competition — 41% responded “Moderately competitive.”See more occupations related to this work context.
  • Consequence of Error — 29% responded “Fairly serious.”See more occupations related to this work context.
  • Physical Proximity — 50% responded “Slightly close (e.g., shared office).”See more occupations related to this work context.

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Job Zone

Title Job Zone Three: Medium Preparation Needed
Education Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate’s degree.
Related Experience Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
Job Training Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
Job Zone Examples These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include hydroelectric production managers, travel guides, electricians, agricultural technicians, barbers, court reporters, and medical assistants.
SVP Range (6.0 to < 7.0)

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Education


Percentage of Respondents
Education Level Required
59   Associate’s degree
20   Bachelor’s degree
14   High school diploma or equivalent

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Credentials

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Interests

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Interest code: CE   Want to discover your interests? Take the O*NET Interest Profiler at My Next Move.

  • Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.See more occupations related to this interest.
  • Enterprising — Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.See more occupations related to this interest.

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Work Styles

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  • Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.See more occupations related to this work style.
  • Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.See more occupations related to this work style.
  • Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.See more occupations related to this work style.
  • Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.See more occupations related to this work style.
  • Independence — Job requires developing one’s own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.See more occupations related to this work style.
  • Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high-stress situations.See more occupations related to this work style.
  • Initiative — Job requires a willingness to take on responsibilities and challenges.See more occupations related to this work style.
  • Integrity — Job requires being honest and ethical.See more occupations related to this work style.
  • Self-Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.See more occupations related to this work style.
  • Innovation — Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.See more occupations related to this work style.
  • Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction.See more occupations related to this work style.
  • Concern for Others — Job requires being sensitive to others’ needs and feelings and being understanding and helpful on the job.See more occupations related to this work style.
  • Persistence — Job requires persistence in the face of obstacles.See more occupations related to this work style.
  • Social Orientation — Job requires preferring to work with others rather than alone, and being personally connected with others on the job.See more occupations related to this work style.
  • Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.See more occupations related to this work style.
  • Analytical Thinking — Job requires analyzing information and using logic to address work-related issues and problems.See more occupations related to this work style.

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Work Values

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  • Relationships — Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.See more occupations related to this work value.
  • Independence — Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.See more occupations related to this work value.
  • Support — Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.See more occupations related to this work value.

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Related Occupations

Show fewer All 10 displayed
11-3012.00 Administrative Services Managers
13-1031.00 Claims Adjusters, Examiners, and Investigators
13-2081.00 Tax Examiners and Collectors, and Revenue Agents
43-3021.00 Billing and Posting Clerks
43-3031.00 Bookkeeping, Accounting, and Auditing Clerks   Bright Outlook Bright Outlook
43-4011.00 Brokerage Clerks
43-4031.00 Court, Municipal, and License Clerks
43-4131.00 Loan Interviewers and Clerks
43-5061.00 Production, Planning, and Expediting Clerks
43-6014.00 Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Bright Outlook

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Wages & Employment Trends

Median wages (2020) $21.51 hourly, $44,740 annual
State wages
 
Local wages
  
Employment (2020) 63,000 employees
Projected growth (2020-2030) Decline (-1% or lower) Decline (-1% or lower)
Projected job openings (2020-2030) 5,200
State trends
 
Top industries (2020)
Government
Manufacturing

Source: Bureau of Labor Statistics 2020 wage data external site and 2020-2030 employment projections external site. “Projected growth” represents the estimated change in total employment over the projections period (2020-2030). “Projected job openings” represent openings due to growth and replacement.

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Job Openings on the Web

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Sources of Additional Information

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Disclaimer: Sources are listed to provide additional information on related jobs, specialties, and/or industries. Links to non-DOL Internet sites are provided for your convenience and do not constitute an endorsement.

  • American Bankers Association external site
  • APICS external site
  • Coalition for Government Procurement external site
  • Institute for Supply Management external site
  • Mortgage Bankers Association external site
  • Occupational Outlook Handbook: Financial clerks external site

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This page includes information from O*NET OnLine by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA.

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