Word Processors and Typists

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Use word processor, computer, or typewriter to type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

Sample of reported job titles: Clerk Specialist, Clerk Typist, Keyboard Specialist, Office Technician, Stenographer, Typist, Word Processor

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Tasks

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Perform other clerical duties, such as answering telephone, sorting and distributing mail, running errands or sending faxes.
Check completed work for spelling, grammar, punctuation, and format.
File and store completed documents on computer hard drive or disk, or maintain a computer filing system to store, retrieve, update, and delete documents.
Print and make copies of work.
Transmit work electronically to other locations.
Address envelopes or prepare envelope labels, using typewriter or computer.
Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation, or previous versions, using a computer, word processor, or typewriter.
Gather, register, and arrange the material to be typed, following instructions.
Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator.
Keep records of work performed.
Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
Search for specific sets of stored, typed characters to make changes.
Collate pages of reports and other documents.
Reformat documents, moving paragraphs or columns.
Adjust settings for format, page layout, line spacing, and other style requirements.
Use data entry devices, such as optical scanners, to input data into computers for revision or editing.
Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment.
Manage schedules and set dates, times, and locations for meetings and appointments.
Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources.
Transcribe stenotyped notes of court proceedings.

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Technology Skills

All 14 displayed Show 7 tools used

Accounting software — Intuit QuickBooks
Cloud-based data access and sharing software — Microsoft SharePoint
Customer relationship management CRM software — Blackbaud CRM; Oracle Siebel CRM; Swiftpage Act!
Data base user interface and query software — FileMaker Pro; Microsoft Access
Desktop publishing software — Microsoft Publisher
Document management software — Adobe Systems Adobe Acrobat
Electronic mail software — IBM Notes ; Microsoft Outlook
Enterprise resource planning ERP software — Oracle PeopleSoft
Medical software — SRSsoft SRS EHR
Office suite software — Corel WordPerfect Office Suite; Microsoft Office
Presentation software — Microsoft PowerPoint
Process mapping and design software — Microsoft Visio
Spreadsheet software — Microsoft Excel
Word processing software — Microsoft Word

Hot Technology — a technology requirement frequently included in employer job postings.

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Knowledge

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Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

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Skills

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Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Writing — Communicating effectively in writing as appropriate for the needs of the audience.
Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Speaking — Talking to others to convey information effectively.
Time Management — Managing one’s own time and the time of others.

Abilities

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Near Vision — The ability to see details at close range (within a few feet of the observer).
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Speech Recognition — The ability to identify and understand the speech of another person.
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Written Expression — The ability to communicate information and ideas in writing so others will understand.
Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
Wrist-Finger Speed — The ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.
Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
Finger Dexterity — The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.
Perceptual Speed — The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.
Speech Clarity — The ability to speak clearly so others can understand you.

Work Activities

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Working with Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Communicating with People Outside the Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.
Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Detailed Work Activities

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Answer telephones to direct calls or provide information.
Distribute incoming mail.
Sort mail.
Proofread documents, records, or other files to ensure accuracy.
Store records or related materials.
Operate office equipment.
Operate computers or computerized equipment.
Type documents.
Compile data or documentation.
Calculate financial data.
Verify accuracy of financial or transactional data.
Schedule appointments.
Format digital documents, data, or images.
Maintain operational records.
Search files, databases or reference materials to obtain needed information.
Prepare research or technical reports.
Enter information into databases or software programs.
Maintain office equipment in proper operating condition.
Record information from meetings or other formal proceedings.
Transcribe spoken or written information.

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Work Context

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Telephone — 100% responded “Every day.”
Spend Time Sitting — 90% responded “Continually or almost continually.”
Electronic Mail — 86% responded “Every day.”
Contact With Others — 69% responded “Constant contact with others.”
Importance of Being Exact or Accurate — 68% responded “Extremely important.”
Importance of Repeating Same Tasks — 70% responded “Extremely important.”
Face-to-Face Discussions — 82% responded “Every day.”
Deal With External Customers — 64% responded “Extremely important.”
Structured versus Unstructured Work — 47% responded “A lot of freedom.”
Spend Time Making Repetitive Motions — 53% responded “Continually or almost continually.”
Indoors, Environmentally Controlled — 78% responded “Every day.”
Work With Work Group or Team — 49% responded “Extremely important.”
Time Pressure — 45% responded “Every day.”
Coordinate or Lead Others — 39% responded “Extremely important.”
Letters and Memos — 33% responded “Every day.”
Freedom to Make Decisions — 60% responded “Some freedom.”
Deal With Unpleasant or Angry People — 32% responded “Once a week or more but not every day.”

Job Zone

Title	Job Zone Two: Some Preparation Needed
Education	These occupations usually require a high school diploma.
Related Experience	Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
Job Training	Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
Job Zone Examples	These occupations often involve using your knowledge and skills to help others. Examples include orderlies, counter and rental clerks, customer service representatives, security guards, upholsterers, and tellers.
SVP Range	(4.0 to < 6.0)

Education

Percentage of Respondents	Education Level Required
50	High school diploma or equivalent
45	Some college, no degree
3	Associate’s degree

Credentials

Interests

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Interest code: CE Want to discover your interests? Take the O*NET Interest Profiler at My Next Move.

Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Enterprising — Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

Work Styles

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Integrity — Job requires being honest and ethical.
Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Independence — Job requires developing one’s own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
Initiative — Job requires a willingness to take on responsibilities and challenges.
Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high-stress situations.
Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.
Self-Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Innovation — Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
Persistence — Job requires persistence in the face of obstacles.
Social Orientation — Job requires preferring to work with others rather than alone, and being personally connected with others on the job.
Concern for Others — Job requires being sensitive to others’ needs and feelings and being understanding and helpful on the job.
Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
Analytical Thinking — Job requires analyzing information and using logic to address work-related issues and problems.

Work Values

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Relationships — Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
Support — Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
Independence — Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.

Related Occupations

All 9 displayed

43-2011.00	Switchboard Operators, Including Answering Service
43-3051.00	Payroll and Timekeeping Clerks
43-4031.00	Court, Municipal, and License Clerks
43-4171.00	Receptionists and Information Clerks
43-6013.00	Medical Secretaries and Administrative Assistants
43-6014.00	Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
43-9021.00	Data Entry Keyers
43-9041.00	Insurance Claims and Policy Processing Clerks
43-9061.00	Office Clerks, General Bright Outlook

Wages & Employment Trends

Median wages (2020)	$19.73 hourly, $41,050 annual
State wages
Local wages	ZIP Code:

Employment (2020)	45,200 employees
Projected growth (2020-2030)	Decline (-1% or lower)
Projected job openings (2020-2030)	2,600
State trends

Top industries (2020)	Government Educational Services

Source: Bureau of Labor Statistics 2020 wage data external site and 2020-2030 employment projections . “Projected growth” represents the estimated change in total employment over the projections period (2020-2030). “Projected job openings” represent openings due to growth and replacement.

Job Openings on the Web

This page includes information from O*NET OnLine by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA.